Updated: Oct 5, 2021
What is a risk assessment?
A risk assessment is a process of identifying, understanding and evaluating potential hazards in the workplace concerning the day-to-day running of a company. If you employ five or more staff, you must record your findings in writing.
Under the Management of Health and Safety at Work Regulations 1999, it's a legal requirement to identify sensible measures to control those hazards and risks, the minimum you can do is:
Identify what could cause injury or illness in your business (hazards)
Decide how likely it is that someone could be harmed and how seriously (the risk)
Take action to eliminate the hazard, or if this isn't possible, control the risk
In regards to display screen equipment (DSE), risk assessments are a necessary part of any good safety management system to ensure compliance with legislation and to reduce any risk to the user.
How to conduct your assessment in 5 simple steps
The process of successfully carrying out a risk assessment involves:
Identify the key hazards
Identify who might be at risk
Evaluate levels of risk and prevent hazards
Put your risk assessment into practice
Review your risk assessment
1. Identify the key hazards
The first step is to identify potential hazards at the DSE workstation. An assessment should include the display screens, keyboards, work desk, chairs, as well as environmental factors such as lighting, heat noise, and humidity.
You can identify hazards by doing the following:
Obtaining feedback from employees.
Checking any manufacturer’s instructions for DSE equipment.
Reviewing past ill-health records.
2. Identify who might be at risk
The second step in the risk assessment involves looking at each specific risk and then identifying the people who are likely to be harmed by them.
Consider every person working in the area where the hazard is present. For example, a single user may use each workstation, or several individuals may use the DSE throughout the day.